Contract Specialist V (HUB Coordinator)

Job Posting:  

00031098      

Opened:   

 02/28/2023          

Closes:  

Open Until Filled.

Position Title:      

Contract Specialist V (HUB Coordinator)

Class/Group:

1986/B23

Military Occupation Specialty Code:     

Army 51C, Marine Corps 3044, Airforce 6CDX1, 64PX

FLSA:     

Exempt

Number of Vacancies:

1

Division/Section:

Chief Procurement Office / HUB Program, Outreach & Training

Salary Range:

$5833.00 – $6250.00 / monthly

Duration:

Regular

Hours Worked Weekly:     

40

Work Schedule:

This position may be eligible for flexible work hours and/or a hybrid work schedule if certain program guidelines are met; working arrangements may change at any time at the sole discretion of the agency.

Travel:   

May require up to 40% travel per year

Agency Address: 

300 W. 15th, Austin, Texas 78701

Web site:

www.dir.texas.gov

Refer Inquiries to:              

People and Culture Office

Telephone:

(512) 463-5920 or (512) 475-4612

HOW TO APPLY:

• Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

• You must create a CAPPS Career Section candidate profile or be logged in to apply

• Update your profile and apply for the job by navigating through the pages and steps

• Once ready, select “Submit” on the “Review and Submit” page

• If you have problems accessing the CAPPS Career Section, please email the CAPPS Recruiting Help Desk at capps.recruiting@cpa.texas.gov

SPECIAL INSTRUCTIONS: 

• Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.

• Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

Interview Place/Time:

Candidates will be notified of appointments as determined by the selection committee.

Notice:

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

EQUAL OPPORTUNITY EMPLOYER

The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability.  Please call 512-463-5920 to request reasonable accommodations.

THE OPPORTUNITY

The Texas Department of Information Resources is the state agency charged with protecting the state’s data and critical technology infrastructure, managing a multi-million-dollar cooperative contracts program, and providing strategic technology leadership, solutions, and innovation to all levels of Texas government.  DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state.

In this role, the individual will perform highly advanced (senior level) purchasing, contracting, and procurement programs work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and overseeing the maintenance of detailed records of items purchased, received, prepared, and issued. Works under minimal supervision of the HUB Program, Outreach and Training Director with extensive latitude for the use of initiative and independent judgment.

WHAT WE DO

The ideal candidate will have the ability to highlight their strengths in the following functions:

• Oversees or initiates requisitions and orders merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws. 
• Coordinates the review, tracking, and reporting of HUB Subcontracting Plans (HSPs). Monitors, prepares and provides statutorily required reports.
• Provides high-level advice and counsel by interpreting policies, procedures, rules, regulations, and standards related to the HUB Program. Complies with current HUB policies and regulations and ensures state procurement procedures are followed for purchases of commodities and equipment of a specialized or complex nature, including Information Technology related goods and services.
• Assists with the review of requisitions and bid specifications for agency departments to help identify HUB Subcontracting opportunities and ensure compliance with HUB requirements.  Reviews, tracks, and reports HUB Subcontracting Plans and compliance to HUB Program Director and Executive Staff as needed.
• Works with agency divisions/programs to help them successfully meet the agency goals and requirements of the HUB program; identifies HUB sources that can be utilized by the agency in all procurement methods; works closely with agency purchasing staff to identify HUB vendors that may participate in DIR procurement opportunities including assistance in coordinating and preparing potential bid opportunities for HUB forums.
• Analyzes and provides input to the modification of existing HUB reports developed and generated by the agency programming staff; prepares and submits reports required by the CPA regarding the HUB program.
• Attends and coordinates agency participation in HUB forums, trade shows, and minority business association meetings

OTHER DUTIES

• Performs related work as assigned.
• Participates in training and maintains required CTCM certifications.

EDUCATION

• Graduation from an accredited four (4) year college or university
• Additional work-related experience may be substituted for education on a year-for-year basis.

EXPERIENCE AND TRAINING REQUIRED

• Three (3) years of experience working with a state agency HUB program
• Three (3) years of developing program guidelines, policies, and procedures
• Experience working as a liaison for the vendor community

EXPERIENCE AND TRAINING PREFERRED

• Experience working as a liaison with agency divisions and/or programs
• Experience participating in HUB forums, trade shows, and minority business association meetings
• Experience in state or government purchasing and/or contract management

CERTIFICATIONS / LICENSES

• Certification as a Certified Texas Contract Manager (CTCM) must be obtained within one-year (1) of employment if not already certified unless otherwise approved by Supervisor

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of purchasing, payment methods and procedures, purchasing sources, and technical specifications.
• Knowledge of laws governing state purchasing and Historically Underutilized Business program participation.
• Skill in analyzing and interpreting trade publications, literature, and manufacturer specifications.
• Demonstrated ability to work on concurrent tasks while effectively prioritizing and coordinating work assignments.
• Ability to comply with State of Texas policies, rules, and procedures as prescribed by the Statewide Procurement division of the Comptroller of Public Accounts.
• Ability to develop methods and procedures for locating supply sources.
• Ability to maintain a system of record keeping.
• Ability to interpret regulations and convey them to others.
• Ability to exercise sound judgment in making critical decisions.
• Ability to exercise sound judgment and discretion in handling confidential information.
• Ability to exercise courtesy, tact, and diplomacy in all communications.
• Ability to understand, follow and convey brief oral and/or written instructions.
• Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers
• Ability to communicate both verbally and in writing, in a clear and concise manner
• Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
• Ability to travel as required for HUB outreach and education events.
• Ability to work a flexible schedule to meet required deadlines.
• Ability to work under pressure and exacting schedules to complete assigned tasks
• Ability to comply with all agency policies and applicable laws
• Ability to comply with all applicable safety rules, regulations, and standards

COMPUTER SKILLS

• Proficiency in the use of a computer and applicable software necessary to perform work assignments (e.g., word processing, spreadsheets). Microsoft Office preferred

OTHER REQUIREMENTS

• Regular and punctual attendance at the workplace
• Criminal background check

WORKING CONDITIONS

• Frequent use of computers, copiers, printers, and telephones
• Frequent standing, walking, sitting, listening, and talking
• Frequent work under stress, as a team member, and in direct contact with others
• Occasional bending, stooping, lifting, and climbing.
• May require up to 40% travel per year.